Motivation letter: how to write


Earlier we spoke about the types and features of what is referred to as motivational letters. Now – how to write the perfect motivacio. Experience continues to share Irina Sagaidak.

A motivation letter is a kind of mini-story about yourself. In any case (except in very creative professions) it should be written in the official style, given the rules of etiquette. If you would like to use informal momentum, abbreviations (I’m, I’ve, etc.), phtobucket grammar, you might get the impression of low-skilled, uneducated person. The first rule of writing a cover letter: get behind him only then when you fully understand the description and requirements of the program, its specificity. It is logical that the letter should consist of an introduction, main body and conclusion, with smooth transitions from one to another. Start with why you decided to apply for this position, and complete plans for the future and the prospects offered to you.

Explain the reasons for applying for a specific program

Including why going so far from home. The reasons may be different, but for managers it is important to see that you realize that and what you are doing. Describe the reasons that pushed you to the decision to go to study or Intern abroad. Here are examples of possible options:

  • The level of education (more than high by international standards the level of education in your country).
  • The location and rating of a particular University
  • Material and technical base of the University (and the lack thereof in your current school)
  • Academic mobility (especially in the case of programs “Erasmus Mundus”) is a description of how the experience of intercultural dialogue, especially in an academic/research environment, as well as your personal interest in knowing different cultures and mentalities, the study of foreign languages.

It is better to specify a more comprehensive picture, revealing all the various reasons that pushed you to this decision.

Express your interest for a long period

Podatoci you to work or to study, in both cases, the people who pay for your activity (in the form of wages or stipends), are interested in so as not to throw money to the wind. If you decide to go to study at one of the programs, for example, “Erasmus”, financed by the European Union, will be interested in offering a scholarship to a candidate who in the future will continue to evolve in the industry and will bring some benefit (whether in academia or in industry) in the world.

If you are applying for a scholarship from the company, she will be interested in after graduation you went to work for her. All very simple and logical. Therefore, in motivational letter you need to show that you are interested to build their career in this direction and will contribute to “investors” is the desired result.


In motivational letter you should show that exactly meet all the program requirements and possess all the necessary qualities. The best thing to do is not copy phrases from the category summary “Requirements” and insert them in the text, and lighting necessary characteristics through the description of the experiences confirming their. Include relevant experience in the University (a thesis, scientific research practice), industry (internships) or even items that you had on a certain topic that has given you the necessary base to continue its development.

The use of thematic phrases, expressions

This is one of my “chip of writing letters” writing in the language of the organizers. Use words and phrases that they use in the description of the program. For example, for a program on renewable energy these will be words such as “solar cell”, “fuel cell”, “wind”, “silicon for solar cells” (not just silicon), etc. Use so-called “keywords”. Do not force the organizers naprygalis and guess describe the experience provided you with the relevant knowledge in a particular field, or you know “about everything and nothing.” It is necessary to describe only what is true. In any case it is not necessary to decorate your documents a fictional experience.

Avoid errors in grammar and spelling

This is one of the most common mistakes when applying for a job – only this can be enough to get rejected, without even considering your resume. In the case of a motivational letter to study abroad, more attention is paid to substance rather than grammar, but the latter plays an equally important role. Of course, if you are applying for an international program, we all understand that you are not a native speaker, so nobody expects you to perfect written documents. However, there is a limit.

If one or two errors are not critical, systematic use of incorrect phrases or bad grammar can ruin your image in the eyes of the examiners. In the latter case, the question may arise whether you are at the appropriate level to communicate during classes and effectively take in information during lectures. Sometimes illiterate written motivation letter may cast doubt on your level of English what is written in the certificate.

The approach several times

To write documents such as CV and motivation letter, is not one but at least 2─3 sets, with a break between them in a few days. This will provide an opportunity to assess written and see what you can’t see at the time of writing. Look with a fresh head always brings results.

Proofreading by an outside party

Play third person when reading good and useful, but the best result gives the final proofreading by another person. To independent person it’s easier to notice grammatical errors and “mechanical” errors, and also to get a General impression from reading. As they say, one head is good, two is better, However, this does not mean that you should give it to someone else to read your first, crude version of the document. Work on it themselves in a few approaches, and then give the other a final check. Don’t put your work on others, especially because no one knows you as good as yourself, and describe your experiences better than you. Use the others as assistants and advisers, and not the main interpreters of your experience.


If you podatsa program on creative direction (design, art and the like), the creative approach is still very welcome. Give originality to your document: special formatting, fonts, colors, etc. But remember that here the main thing not to overdo it.

Expert: Irina Sagaidak.

Photo: the social network.

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